Data Services

DeepWell Data Services (DWDS) provides powerful, web-based tools to collect, store, analyze, and report vital data. We supply the information tracking tools clients need to manage and evaluate their programs.

DWDS serves clients across the United States in government, education, business, and nonprofit sectors who administer federal- or state-funded programs. We provide customized and targeted work matched to the needs of each client’s specific program.

Unlike generic software packages that are only partially compatible with a project’s needs, DWDS designs custom software specifically for each project. DWDS staff takes the time to meet with project leaders, discuss and evaluate their data-tracking needs, and propose solutions specifically tailored to each project to ensure maximum efficiency and ease of use. Because DWDS software applications are web-based, they are flexible enough to adapt to the changing needs of each project.

DWDS software solutions are streamlined and user-friendly. To help clients get the most out of our data-tracking tools, we provide a complete, fully-searchable knowledge base of frequently asked questions that detail all of the features of each client’s software package. In addition, all DWDS software packages come with a built-in web form that allows clients to contact database specialists directly.

A wide variety of tool components are incorporated into DWDS data solutions, including surveys, assessments, contact / email forms, calendars, data-entry forms, document upload portals, case management forms, report cards, Gantt charts, attendance forms, progress blogs, charts, and data gauges.

SpectrumRED Federal Grant Project Data Process

DWDS employs database specialists and expert web-programmers with years of experience. These specialists combine innovative concepts with best practice solutions to ensure that clients’ data is managed and protected according to industry standards.

DWDS employees are customer-oriented and make superior service and technical support a top priority.


Curt Wheeler explains DWDS’s four-step design process:

1. Design

Working closely with our clients, we propose and draft various software tools that meet both the functionality specifications of their data needs as well as the look and feel appropriate to their individual projects.

2. Development

Once we design the necessary tools, we synthesize them into a seamless web-based program that collects, compiles, and reports our clients’ data in a way that most efficiently furthers the goals of their projects.

3. Deployment

We work with our clients to launch these tools across their organization, allowing wide and individualized use of the tools, while implementing custom privacy and access setting designed to protect privacy and mesh with the organization’s structure. All of our tools are built on a web platform so that clients can access them worldwide whenever they connect to the Internet.

4. Training

Included with all of our software packages is initial on-site training for all users, where we can demonstrate the capabilities and functionality of the new data tools to ensure our clients can maximize their use of our products.

GEAR UP 2018

GEAR UP is a U.S. Department of Education discretionary grant program that assists low-income students obtain a secondary school diploma and prepare for and succeed in postsecondary education.